Summit Experience 2024

Zoom Settings & Essential Guidelines

TABLE OF CONTENTS

I. ZOOM VIDEO & AUDIO SETTINGS

HOW TO ACCESS THE VIRTUAL AWARDS PRESENTATIONS

You will receive our Daily Advisory email with your personalised Zoom Link that we have created with your Zoom Email ID you sent us. This is the ONLY way to access the I-COM Summit Experience. This link can only be used on one device at a time.

In order to use the link you need to follow te points below STEP by STEP.

  1. Make sure that you have the latest version of the Zoom App.

  2. Login to your Zoom App with the same Zoom Email ID you had mentioned on the registration form, otherwise your personalised link won’t work.

  3. Click on your personalised Zoom Link

If you want to change the Zoom’s Sign in Email ID, kindly email us at register@i-com.org

LOG-IN TO ZOOM APP AND CHECK FOR UPDATES

  1. Launch the Zoom App on your desktop computer. 

  2. Click zoom.us icon on the top left.

  3. Select Check for Updates…Make sure that your Zoom App is running the latest version.

HOW TO SETUP YOUR ZOOM BACKGROUND

  1. Launch the Zoom App on your computer. Then, click on the settings icon at the top right.

  2. Click on the BACKGROUND & FILTERS TAB from the left sidebar.

ADJUST YOUR VIDEO SETTINGS BEFORE THE MEETING

  1. Launch the Zoom App on your PC. Then, click on the settings icon at the top right.

  2. Click on the Video tab from the left sidebar.

TEST CAMERA VIEW & TOUCH UP APPEARANCE

  • Under My Video, click on Touch up my appearance for a smoother look 

CHECK YOUR SOUND

  1. Click on the small up arrow next to Mute option present at the bottom.

  2. Select Test Speaker & Microphone from it.

ADJUST BACKGROUND NOISE

  1. Launch the Zoom App on your PC. Then, click on the settings icon at the top right.

  2. Click on the AUDIO TAB from the left sidebar and select AUTO for Suppress background noise.

ADJUST ECHO CANCELLATION

  1. Under Audio Settings, click on ADVANCED at the bottom.

  2. Select AUTO for Echo Cancellation.

II. ESSENTIAL GUIDELINES

A STABLE INTERNET CONNECTION IS A MUST

  • Minimum bandwidth recommendation: 25 Mbps

  • Please do a speed test on speedtest.net

  • Please do not use a VPN to connect.

  • We highly recommend connecting your computer to the internet via an ethernet cable instead of relying on wifi. 

  • If this isn’t an option, please position yourself as close as possible to the router.

CHECK YOUR EQUIPMENT

  • Connect to your Zoom App with your desktop or laptop computer. Avoid connecting with your mobile phone.

  • If possible, use a premium camera and not the one built-in in your computer.

  • Restart your computer to refresh the system. While the computer loads, use a cloth to wipe your webcam lens.

  • Turn on the “Do not disturb” settings on your computer. Also, pause syncing to drives like Google Drive or OneDrive.

  • Close any unnecessary applications including web browsers on your computer.

  • Don’t forget to mute your cell phone or any connected home devices in the room. 

  • Get mic’d up and make sure your computer audio is working. 

  • You want the best available audio. A headset is recommended, a simple iPhone earbud and mic set could work.

  • Keep your computer plugged into an outlet.

  • If you use a big mic, place it outside of the camera range so others can’t see it.

LIGHTING IS KEY

  • Well lit area. Have plenty of front light. For example, move any lamps closer to your location.

  • Controlled natural lighting. Have the ability to close shades/draw curtains to block out strong rays from the sun that will move throughout your live stream.

  • Face your brightest source of light. You’ll look better on the call.

  • Do not sit with your back to a window
    to avoid the contre-jour effect.

HAVE THE RIGHT BACKGROUND

  • Avoid TV/Screens in the background, all of which will catch a glare.

  • Do your best to avoid an all-white background.

  • Please use your personalised virtual background that was sent to you or choose a Zoom Virtual Background from here.

  • When using a virtual Background:

  1. Use a green screen or sit with your back to an even & flat wall/surface.

  2. Sit maximum 2 feet (60cm) away from the green screen/wall.

  3. Have plenty of front lighting. 

PUT YOUR BEST FACE FORWARD

  • Place your camera at the eye level by raising your device.

  • When speaking, look at the camera.

  • Do not sit too close to the camera.

  • Sit up & do not crouch or hunch over the camera.

THINK ABOUT WHAT YOU WEAR

  • Dress code: business attire.

  • Choose cool colors, pastel colors, black and muted earth tones. 

  • Avoid white, small or loud prints.

  • Avoid wearing the same color as your background.

  • Be comfortable.

I-COM HELP DESK

Our Support team will be available before and throughout the Summit via the following channels:

  • WhatsApp and iMessage Chat, depending on your preference mentioned in the Registration Form. By now, the I-COM team must have reached out to you via one of these messaging channels.